Description
Organise and supervise the administrative and financial activities of our central London based business, overseeing a small team and reporting directly into the board. Responsibility for financial and administrative strategy, processes and reporting of such. Overseeing the day to day running of the office.
Role
DIRECT RESPONSIBILITIES INCLUDE
- Managing the financial function of the company, monitoring and reporting of cashflow and balance sheets, credit control, accounts payable, book keeping, budget management.
- Reviewing, developing and implementing new administrative systems, such as record management.
- Involvement in management discussions on the organisation\\\\\\\'s policies and strategic development.
- Holding meetings with senior management to review performance.
- Delivering regular presentations and reports about the office and finances to senior management.
- Controlling and recording office expenditure and staff expenses.
- Reviewing and updating health and safety policies and ensuring they are observed.
- Risk assessment, ensuring the company has adequate and appropriate insurance levels.
- Financial input into customer and supplier relationships, assistance with agreements and contracts.
- Office facilities management.
SUPERVISORY RESPONSIBILITIES INCLUDE
- Overseeing the recruitment of new staff, induction, development and training.
- Delegating work to staff and managing their workload and output.
- Carrying out staff appraisals, managing performance and enacting disciplinary proceedings.
- Ensuring adequate staff levels to cover for absences and peaks in workload.
- Supervision of accounts payable.
- Overseeing human resource function for entire office.
- Overseeing payroll function.
- Responsibility for levels of stationery, office equipment and furniture.
- Maintaining the condition of the office and arranging for necessary repairs.
- Supervising the arrangement of travel, meetings and appointments.
- Managing company holiday and sickness.
Skills
SAGE and strong IT skills required, including a thorough working knowledge of Microsoft Office with strong Access skills of added benefit.
Good project management skills.
Good, assertive people skills.
General management skills.
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Opportunities
